Call for Nominations: 2020 Board of Directors

We are seeking energetic collaborators to join our Board of Directors in 2020!

Joining the Board of Directors can be very rewarding. You’ll contribute to the chapter’s continued growth and success while networking with project management colleagues and leaders across industries. All of this while contributing to PMI’s community engagement, earning PDUs and developing your own leadership experience.

Roles and Responsibilities 

The PMI Mass Bay Chapter holds elections for 4 of the 8 Officer positions annually. Each position is a two year terms which begin on July 1, 2020. (Election schedule and details below)

Board positions do require a significant commitment of time to manage and direct operations over the 2 year term. Some roles have multiple committees and AVPs to support them. Average time commitment is approximately 6 hours per week in the portfolio. 

Responsibilities for all Board Members:

  • Operational work to develop the portfolio for the benefit of the chapter members.
  • Attendance at virtual monthly board meetings and in-person 2x a year planning retreats.
  • Contributions to monthly status reports for the portfolio.
  • Participation in annual PMI leadership conferences in the spring and fall are recommended. Region Three Leadership Summit and the Leadership Institute Meeting.
  • Coaching and developing current volunteers as future chapter leaders.

Executive Vice President

Currently held by Valdery Moura, Jr. [Valdery’s LinkedIn Profile]

The Executive Vice President (EVP) is the “Chief Operations Officer” and is responsible for overseeing the day to day operations of the Chapter and Chapter business. This role is the clerk of record with the Commonwealth. Other activities include the delivery of logistics related to the annual Professional Development Conference, Annual Membership meeting and other Membership reporting, mentorship programs, membership services, and other Board of Directors (BOD) approved areas of scope such as Monthly Board Meeting facilitation and Planning Retreats. This role is supported by and responsible for the Mentor Program Committee. This person will work hand in hand with the President to ensure the BOD is meeting its prescribed objectives from the chapter bylaws and PMI Chapter Core Requirements.

VP Professional Development

Currently held by Greg Paul [Greg’s LinkedIn Profile]

The VP Professional Development is responsible for developing and overseeing implementation of a comprehensive professional development strategy addressing PDU earning opportunities and exam preparation needs of the chapter membership. This role sets short and long term integrated plans to provide both strategic advantage and optimized operations needed by the Chapter. There is an annual retreat that meets to develop the learning curriculum for the upcoming years. Committees and additional leadership roles supporting this person include Events, Programs/Speakers, Roundtables, and Credentialing.

VP Volunteers

Open Position 

The VP Volunteers operates as a connector for members to get involved in the chapter. This role supports the membership by managing processes to facilitate on-boarding, collecting role descriptions, and confirming volunteer status to PMI. S/He develops methods for the chapter to introduce new volunteers to the chapter and help retain existing ones.This role is responsible for developing and overseeing the volunteer systems and processes, and provides plans for a sustainable volunteer base. These activities may include volunteer appreciation activities, annual acknowledgement of PDUs earned, and membership outreach. Since we are an all volunteer organization, this role is critical to our success. PMI.org provides a Volunteer system to support recruiting of new volunteers and posting of open opportunities. 

VP Finance and Treasurer

Currently held by F. Phil Cartagena [Phil’s LinkedIn Profile]

The VP Finance and Treasurer is responsible for overseeing and maintaining chapter financial documentation with the President, and acts as the Treasurer of record for the chapter. This role develops and oversees the implementation of fiscal policies, procedures, and guidelines and provides financial guidance and input on strategy, ensuring endeavors of the Chapter are executed in a financially responsible manner. We use QuickBooks to record expenditures and budgets and have a third party accountant who files our taxes and forms.

Election Schedule

  1. Nominations are open now and will be open until 5 pm on January 20, 2020.
    1. To make a nomination, please complete the Election Nomination Form. You may self-nominate!
    2. If you have questions please email elections@pmimassbay.org with your PMI ID and position of interest within the correspondence.
  2. Throughout January, nominees will be interviewed by the elections committee.
  3. In February and March, every nominee will have opportunities to speak in front of the membership at chapter events. 
  4. Voting period is open for 30 days to all members starting on March 2, 2020. 
  5. Voting closes March 31, 2020.
  6. Election Results will be announced online in early April. New Directors will be introduced to members at the April event.

Voting Information

Your vote sure does count with PMI Mass Bay Chapter!

PMI GHQ manages the balloting process to ensure accuracy and impartiality. 

After nominations are reviewed and candidates are selected, the candidate bio and statement is posted on the Chapter website for 30 days and sent to GHQ to create the electronic ballot. Members have the opportunity to connect with candidates in person at chapter events, or on social media, if desired.

The membership as of April 30 will be emailed an official, personal ballot to the preferred contact email on-file with PMI.org. If you haven’t received a ballot on March 1, after checking your SPAM folder, please check your contact email address at PMI.org and email elections@pmimassbay.org with your PMI ID that you haven’t received it.

Votes are confidential to the Chapter leadership, and are tallied by GHQ, which announces the results to the elections committee (Made up of past chapter leaders.) which in turn communicate to the winners. The results are also posted to the chapter website and included in scheduled communications.